Google Workspace for Education Parental Consent Form

I give permission for Eukarya Christian Academy to create/maintain a Google
Workspace for Education account for my child and for Google to collect, use, and
disclose information about my child only for the purposes described in the notice below.

Google Workspace for Education Notice to Parents and
Guardians
This notice describes the personal information we provide to Google for these accounts
and how Google collects, uses, and discloses personal information from students in
connection with these accounts.
Using their Google Workspace for Education accounts, students may access and use
the following “Core Services” offered by Google (described at
https://workspace.google.com/terms/user_features.html):
Assignments
Calendar
Classroom
Cloud Search
Drive and Docs
Gmail
Google Chat
Google Chrome Sync
Google Meet
Google Vault
Groups for Business
Jamboard
Keep
Migrate
Sites
Tasks
In addition, with your permission, we also allow students to access certain other Google
services with their Google Workspace for Education accounts. Specifically, your child
may have access to, but not limited to, the following “Additional Services”:
Earth
Colab
Maps
Groups
Search
Canvas
Further, we allow students to access additional third-party services with their Google
Workspace for Education accounts. Our school administrator enables access to these
third-party services with your student’s Google Workspace for Education account, and
authorizes the disclosure of data, as requested by the third party services. Additional
information about these third-party services is available at the company’s website. Third
party service providers include, but are not limited to.
TurnItIn : https://www.turnitin.com/
Microsoft Apps and Services
iOS
Windows
Google provides information about the information it collects, as well as how it uses
and discloses the information it collects from Google Workspace for Education
accounts in its Google Workspace for Education Privacy Notice. You can read that
notice online at https://workspace.google.com/terms/education_privacy.html You
should review this information in its entirety, but below are answers to some common
questions:
1. What personal information does Google collect?
When creating a student account, Eukarya Christian Academy may provide Google with
certain personal information about the student, including, for example, a name, email
address, and password. Google may also collect personal information directly from
students, such as telephone numbers for account recovery or a profile photo added to
the Google Workspace for Education account.
When a student uses Google core services, Google also collects information based on
the use of those services. This includes:
● account information, which includes things like name and email address.
● activity while using the core services, which includes things like viewing and
interacting with content, people with whom your student communicates or
shares content, and other details about their usage of the services.
● settings, apps, browsers & devices. Google collects information about your
student’s settings and the apps, browsers, and devices they use to access
Google services. This information includes browser and device type, settings
configuration, unique identifiers, operating system, mobile network information,
and application version number. Google also collects information about the
interaction of your student’s apps, browsers, and devices with Google services,
including IP address, crash reports, system activity, and the date and time of a
request.
● location information. Google collects information about your student’s location
as determined by various technologies such as IP address and GPS.
● direct communications. Google keeps records of communications when your
student provides feedback, asks questions, or seeks technical support
The Additional Services we allow students to access with their Google Workspace for
Education accounts may also collect the following information, as described in the
Google Privacy Policy:
● activity while using additional services, which includes things like terms your
student searches for, videos they watch, content and ads they view and interact
with, voice and audio information when they use audio features, purchase
activity, and activity on third-party sites and apps that use Google services.
● apps, browsers, and devices. Google collects the information about your
student’s apps, browser, and devices described above in the core services
section.
● location information. Google collects info about your student’s location as
determined by various technologies including: GPS, IP address, sensor data from
their device, and information about things near their device, such as Wi-Fi access
points, cell towers, and Bluetooth-enabled devices. The types of location data we
collect depend in part on your student’s device and account settings.
2. How does Google use this information?
In Google Workspace for Education Core Services, Google uses student personal
information primarily to provide the core services that schools and students use, but it’s
also used to maintain and improve the services; make recommendations to optimize the
use of the services; provide and improve other services your student requests; provide
support; protect Google’s users, customers, the public, and Google; and comply with
legal obligations. See the Google Cloud Privacy Notice for more information.
In Google Additional Services, Google may use the information collected from all
Additional Services to deliver, maintain, and improve our services; develop new services;
provide personalized services; measure performance; communicate with schools or
users; and protect Google, Google’s users, and the public. See the Google Privacy Policy
for more details.
3. Does Google use student personal information for users in K-12 schools to
target advertising?
No. There are no ads shown in Google Workspace for Education core services. Also,
none of the personal information collected in the core services is used for advertising
purposes.
Some additional services show ads; however, for users in primary and secondary (K12)
schools, the ads will not be personalized ads, which means Google does not use
information from your student’s account or past activity to target ads. However, Google
may show ads based on general factors like the student’s search queries, the time of
day, or the content of a page they’re reading.
4. Can my child share information with others using the Google Workspace
for Education account?
We may allow students to access Google services such as Google Docs and Sites,
which include features where users can share information with others or publicly. For
example, if your student shares a photo with a friend who then makes a copy of it, or
shares it again, then that photo may continue to appear in the friend’s Google Account,
even if your student removes it from their Google Account. When users share
information publicly, it may become accessible through search engines, including
Google Search.
5. Will Google disclose my child’s personal information?
Google will not share personal information with companies, organizations and
individuals outside of Google except in the following cases:
With our school: Our school administrator (and resellers who manage your or your
organization’s Workspace account) will have access to your student’s information. For
example, they may be able to:
View account information, activity and statistics;
Change your student’s account password;
Suspend or terminate your student’s account access;
Access your student’s account information in order to satisfy applicable law,
regulation, legal process, or enforceable governmental request;
Restrict your student’s ability to delete or edit their information or privacy
settings.
With your consent: Google will share personal information outside of Google with
parental consent.
For external processing: Google will share personal information with Google’s affiliates
and other trusted third party providers to process it for us as Google instructs them and
in compliance with our Google Privacy Policy, the Google Cloud Privacy Notice, and any
other appropriate confidentiality and security measures.
For legal reasons: Google will share personal information outside of Google if they have
a good-faith belief that access, use, preservation or disclosure of the information is
reasonably necessary for legal reasons, including complying with enforceable
governmental requests and protecting you and Google.
6. What choices do I have as a parent or guardian?
First, you can consent to the collection and use of your child’s information by Google. If
you don’t provide your consent, we will not create/maintain a Google Workspace for
Education account with access to Additional Services or Third Party services for your
child, and Google will not collect or use your child’s information as described in this
notice.
If you consent to your child’s use of Google Workspace for Education, you can access or
request deletion of your child’s Google Workspace for Education account by contacting
Carole Hofmann, Upper School Administrator, at chofmann@eukaryaacademy.com. If
you wish to stop any further collection or use of your child’s information, you can
request that we use the service controls available to access personal information, limit
your child’s access to features or services, or delete personal information in the services
or your child’s account entirely. You and your child can also visit
https://myaccount.google.com while signed in to the Google Workspace for Education
account to view and manage the personal information and settings of the account.
7. What if I have more questions or would like to read further?
If you have questions about our use of Google’s Google Workspace for Education
accounts or the choices available to you, please contact Carole Hofmann, Upper School
Administrator, at chofmann@eukaryaacademy.com. If you want to learn more about
how Google collects, uses, and discloses personal information to provide services to us,
please review the Google Workspace for Education Privacy Center (at
https://www.google.com/edu/trust/), the Google Workspace for Education Privacy
Notice(at https://workspace.google.com/terms/education_privacy.html), and the
Google Privacy Policy at https://www.google.com/intl/en/policies/privacy/), and the
Google Cloud Privacy Notice at (https://cloud.google.com/terms/cloud-privacy-notice).
The Core Google Workspace for Education services are provided to us under Google
Workspace for Education Agreement (at
https://www.google.com/apps/intl/en/terms/education_terms.html) and the Cloud Data
Processing Addendum (as
https://cloud.google.com/terms/data-processing-addendum).